ALPHA Pay — AP Automation
Still Processing
Invoices by Hand?
ALPHA Pay is our productized AP automation platform — built on Microsoft Power Apps and Power Automate, integrated with QuickBooks Online, and deployed for businesses processing hundreds of invoices a month.
See it live: approvals route through Teams, invoices extracted by AI, data syncs to QuickBooks automatically.
The Problem
Manual AP Is Costing You
More Than You Think
If your team is processing more than 50 invoices per month, manual AP workflow is costing your business real money — in labor, in errors, in delayed approvals, and in fraud exposure.
The average business spends 8–12 minutes processing a single invoice manually. At 200 invoices per month, that’s 30+ hours of labor that could be eliminated entirely.
Labor Cost
Manual data entry, email chasing, and approval tracking consume hours your team doesn’t have.
Error Rate
Manual keying creates errors — duplicate payments, wrong amounts, missed discounts. Each costs money to find and fix.
Fraud Exposure
Invoice fraud is common and growing. Automated systems catch anomalies that tired humans miss.
Real Client Results
How It Works
The ALPHA Pay Workflow
Three steps. No new software logins. Everything happens inside the tools your team already uses.
AI Invoice Extraction
Invoices arrive by email or upload. AI extracts vendor name, amounts, line items, due dates, and PO numbers — accurately, in seconds. No manual keying.
Approval Routing in Teams
Approvals route automatically to the right person through Microsoft Teams and Outlook — based on your existing approval rules. One click to approve or query. No new software logins.
QuickBooks Sync
Approved invoices sync to QuickBooks Online automatically. No re-keying, no copy-paste, no reconciliation surprises. Your books stay current in real time.
Built on
Microsoft Power Apps
Custom AP interface
Power Automate
Workflow engine & approval routing
AI Builder
Invoice data extraction
QuickBooks Online
Automatic journal sync
Pricing
Built for SMBs,
Priced for SMBs
ALPHA Pay is sold as a fully-deployed, supported solution. Implementation included. No per-transaction fees.
Starter
Starting from $3,600
For your first year — implementation included
For businesses processing 50–150 invoices per month. Core AI extraction, Teams approval routing, QuickBooks sync.
Book a Demo →Standard
Custom Quote
Based on volume & complexity
For businesses processing 150–500+ invoices per month. Multi-location, multi-entity, advanced reporting, and custom approval workflows.
Contact Us →Who It’s For
ALPHA Pay Is Built for
Businesses That Process Volume
If your team handles 50+ invoices per month and is still keying data manually, ALPHA Pay will save you real time and money — starting from $3,600 for your first year, implementation included.
Ideal for
Distribution and logistics companies
Construction firms with multiple subcontractors
Dealerships and multi-location businesses
Professional services with high vendor volume
Any business processing 50+ invoices per month
See it live
See ALPHA Pay Working
— Live.
Book a 30-minute live demo. We’ll show you invoice extraction, Teams approval routing, and QuickBooks sync in real time — with your actual use case in mind.